![]() Explain that the meeting is structured to provide different speaking opportunities:.Remind guests that the cost to attend the meeting is $10.Do not ask the guests to introduce themselves as they will get a chance to offer their comments at the end of the meeting.Welcome any guests to the meeting by providing their names and asking the other members to welcome them with a round of applause.Note any changes to the agenda if any roles are still vacant, call upon volunteers to fill the vacancies if a speaker has canceled resulting in a speech opening, announce it at the start of the meeting to give members time to consider it.Introduce yourself and briefly explain your role as the meeting chair: to call the meeting to order, announce the theme of the day, conduct the opening/closing portions of the meeting and introduce the Toastmaster who will ensure the main portion of the meeting runs smoothly.Lay out a copy of the Agenda and a copy of the Chairperson's Checklist side by side to have an easy flow of the meeting and identify what you have already done and what you need to do.If you have to wait for members playing key roles, open the meeting and announce that you are taking a couple of more minutes. Start the meeting promptly at 12:15 PM (using the gavel for effect).Gather the names of any guests and ensure that they feel welcomed.Distribute the best table topic and best evaluator ribbons to the the Table Topic Master and the General Evaluator, so that they can award them later in the meeting.Distribute agenda around the room and the evaluation sheets.Make sure the Club banner is hanging in a convenient location in the room.Please ask the receptionist to give you the key to the drawer. Inside the drawer there is a gym bag that includes the club equipment and materials. Club equipment and materials are stored in a locked drawer in the large boardroom at the Toronto Exchange Tower (130 King St.ARRIVE EARLY- at least 15 minutes before the start of meeting to set up the room.The January 2018 edition of the box has been given to Division Directors and Area Directors on the basis of open-house plans received and confirmed.Make sure that all roles are filled in the event of cancellations, refer to the Replacement Policy on the website. The District has produced an Open-house box (big and small versions). On a specific page of the Toastmasters International website you can find two presentations: one for Corporate Demo Meetings and one for normal Demo meetings – use them to present what is Toastmasters International and what is Pathways. Refer to the article “Stir Up Excitement with an Open House or Demo Meeting” for additional tips.Use the “Open-house Meeting Agenda” document in either the Word or Excel versions to prepare the agenda for your event.During that meeting or before see the YouTube video of the Rick Furbush method for running demo meetings: Hold a meeting with your team to start planning your event.Read and share with your team the Toastmasters short manual “From Prospect to Guest to Member” and Success 101” (electronic version).Read and share with your team the document “Open-house Meetings Organisation” to get guidance and suggestions on how to better organize your event.Consider using this event to complete your CL path or as a High Performance Leadership Project. Set-up a team of committed Toastmasters to help you in running the event.To organise an Open-house we suggest the following steps: Other marketing materials are downloadable at the end of this page in the list of materials contained in the Open-house Box (this materials are available printed and ready to use in the Open-house Box that has been distributed).Toastmasters magazine article: Stir Up Excitement with an Open House or Demo Meeting.Reference document: TI_FromProspectToGuestToMember.Template document: example Open-house Meeting Agenda in Excel and Word format.Guidance document: Open-house Box How To. ![]() Guidance document: Open-house Meetings Organisation.This page provides you with a number of resources to run in the best way an Open-house or Demo meeting:
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